As part of our ongoing efforts to enhance security and ensure compliance, College of Engineering (COE) IT staff will soon conduct a physical inventory of all university-owned IT devices. This inventory is crucial for maintaining the integrity of our IT environment. We need your help to complete this important work.

1. Immediate Action: If you have administrative rights on your university-owned device, please install BigFix now. This will significantly speed up the inventory process. You can check if BigFix is already installed or install it by following the instructions here: https://kb.ucdavis.edu/?id=09659 (you may need to log in and then click the link again).
2. Faculty, Managers, and Supervisors: Please complete the following steps by August 28, 2024:
   • Coordinate with your teams to identify a date and time for IT staff to visit your labs/group offices.
   • Request that team members bring any university-owned IT devices they have at home to the scheduled time. See "What does this involve?" section below for guidance.
   • Schedule an appointment with IT using this booking link. IT staff are available from 9:00 AM to 4:00 PM weekdays. If an appointment is not available at your preferred time, please contact us at least two business days in advance at coeithelp@ucdavis.edu and CC sapigg@ucdavis.edu.
3. Individual Scheduling: After checking with your supervisor, you may alternatively schedule a time to bring your university-owned IT devices directly to the COE IT Service Desk. Individual appointments can be made using this booking link.

Why is this necessary?

1. Compliance with UC IS-3 Policy: This inventory is mandated by the University of California’s IS-3 Policy, as well as a recent directive from President Drake.
2. Device Accountability: COE IT needs to know who is responsible for every device on our network to manage and secure our IT resources effectively.
3. Cybersecurity: Timely identification of systems both physically and on the network is essential for responding to cybersecurity threats.

What does this involve?

The inventory process includes only University-owned IT devices that can connect to a wired or wireless network: laptops, desktop computers, servers, mobile phones, tablets, some printers, and network equipment. Monitors, docking stations, other peripherals and personally-owned devices will NOT be inventoried at this time.

How will this be done?

For each University-owned IT Device, IT staff will log the associated UC Davis community member and the device make, model, and serial number. An asset tag will be placed in a visible location on the device, and IT management software (BigFix, Jamf) will be installed on the device unless there is a Dean approved exception.

Thank you for your prompt attention to this important initiative. Your cooperation is vital to maintaining a secure and compliant IT environment. If you have questions or concerns, please contact coeithelp@ucdavis.edu and CC sapigg@ucdavis.edu.