The Helping You Plan In-Person Activities at UC Davis page through Campus Ready provides guidance with attention to current public health and safety guidelines related to the COVID-19 pandemic.
Please contact firstname.lastname@example.org with any questions related to in-person or virtual/online events. We are happy to share knowledge and experiences to ensure a successful event.
To ensure the best experience possible for virtual/online event participants, collaboration is crucial. Please refer to our Virtual/Online Events Guidelines and Best Practices document to clarify roles, responsibilities and logistical considerations when planning virtual/online events.
Want to learn more about how to leverage Zoom for online events? Check out our Zoom instructions and trainings.
Please refer to the Alumni, Industry and External-focused Events Guidelines and Best Practices document for expectations related to in-person and/or on-campus events for external audiences.
Other on-campus event resources can be found through Conference and Event Services.
Marketing and communications does not rent equipment for college, department or club events. Campus and community resources for event-related equipment include:
AggieSurplus and Services: This campus entity offers set-up/delivery services and rental of banquet tables, chairs, tents and poster boards. To initiate an equipment rental, submit a request via AggieLogistics.
Academic Technology Services: ATS offers media and event services such as audio/visual equipment rentals and technical support, graphic design and illustration, photography and video production. Contact ATS for consultation and support for in-person, hybrid or fully remote events.
Diversity, Inclusion and Accessibility
The Office of Diversity, Equity and Inclusion maintains the Diversity & Inclusion Calendar. Practice respectful scheduling, increase awareness and build inclusion by checking the calendar before scheduling your events and meetings. The calendar includes holidays, religious observances, healing circles for our community, education and training opportunities throughout the year. Click Subscribe to receive weekly emails and/or download the calendar to your preferred calendar application.
Event hosts are required to provide appropriate accommodations to attendees who are deaf/hard of hearing, need mobility assistance or have service animals. Please refer to the Resources for Event Planner page for more information.
Submit an Event to the Campus Calendar (Trumba)
Use the Event Submission Form in the sidebar to submit an event to a UC Davis campus calendar. When completing the form, please enter the calendars from the list below you wish to submit in the "Organizer Notes" field:
- UC Davis
- College of Engineering
- Biological and Agricultural Engineering
- Biomedical Engineering
- Chemical Engineering
- Civil and Environmental Engineering
- Computer Science
- Electrical and Computer Engineering
- Material Science and Engineering
- Mechanical and Aerospace Engineering
Submit an Internal Event to Intranet Calendar
Contact email@example.com with requests to add internal events to the calendar on the intranet. Please provide the following details:
- Image (optional)
- Start and end date(s)
- Start and end times
- Location (physical space or Zoom link)